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Agenda

Sessions take place at the Halcyon House | 3400 Prospect Street NW, Washington DC – unless noted otherwise. Halcyon House is 0.6 miles from the Georgetown University Hotel.

Attendees may register for just the Emerging Program Institute, or the Institute + the Pre-Institute training: Nonprofit 101 (additional registration required).

[ Pre-Institute Nonprofit 101 Agenda ]    [ Emerging Program Institute Agenda ]

Emerging Program Institute Agenda

(This schedule may be subject to change)

Tuesday, April 18

5:30 - 7:30 pm

 

Opening Reception: Welcome to DC!
Halcyon House | 3400 Prospect Street NW, Washington DC

Meet your fellow Institute attendees and local arts leaders during this casual and fun reception! Beer/wine and light hors d'oeuvres will be served. Walk back to the hotel afterwards or check out the many amazing restaurants in the Georgetown area!

Wednesday, April 19
8:30 - 9 am Registration – Halcyon House | 3400 Prospect Street NW, Washington DC
8:30 - 8:45 am Travel – Gather in the lobby of the Georgetown University Hotel at 8:20 am to walk together to Halcyon House (or meet at Halcyon House at 8:45 am).
9 – 9:15 am Artist Spotlight

9:15 – 10 am

Welcome + Intro + Residencies at a Glance Meet your fellow attendees, and discover the variety of residency models around the world along with new trends in the field. Plus 10 things to consider as you start a residency!

Lisa Hoffman, Executive Director, Alliance of Artists Communities
Brad Kik, Co-founder + Co-director, Crosshatch Center for Art & Ecology

10:15 – 11:15 am

The Relevance of Place | In this session we'll look at how both urban and rural contexts influence programming, and what meaningful engagement for your artists and the public looks like for your community.

Brad Kik, Co-founder + Co-director, Crosshatch Center for Art & Ecology
Shey Rivera, Artistic Director, AS220
Sanjit Sethi, Director, Corcoran School of the Arts and Design | The George Washington University

11:15 - 12 pm

 

Ethics + Equity in Artist Selection + Stewardship | Explore what it takes to make the process of choosing your artists-in-residence an intentional one, and what equity looks like in the selection process. Plus, learn what to consider when you invite an artist to be in residence – including what it means to create a safe space amidst an unsafe community.

Lisa Hoffman, Executive Director, Alliance of Artists Communities (moderator)
Lorie Mertes, Director of Public Programs, National Museum of Women in the Arts
Shey Rivera, Artistic Director, AS220

12 - 1 pm

Lunch

1 - 1:30 pm

Making the Case | Most artists’ communities are good at communicating about their program to potential artists-in-residence, but it can be more of a challenge to address funders, community partners, government agencies, the media and even their board. Learn effective keys for making the case ​for your artist residency and the critical importance of supporting artists in the creation of new work.

Mario Garcia Durham, President + Chief Executive Officer, Association of Performing Arts Presenters APAP

1:45 - 3:15 pm

The Business of Residencies | How do you guide your organization through different lifecycle stages? In this session, we’ll give an overview of business planning – including staff and facilities planning through to the launch of your program, along with transitional moments like succession planning.

Brad Kik, Co-founder + Co-director, Crosshatch Center for Art & Ecology

3:30 - 6 pm

Residency and art organizations site visits (via shuttle)

4 – 4:45 pm – The 11th Street Bridge Project | 11th Street Bridge, Washington, DC
5 – 5:45 pm – Blind Whino SW Arts Club | 700 Delaware Ave SW, Washington, DC

6 - 7:30 pm

Reception at Corcoran School of the Arts and Design | 500 17th St NW, Washington, DC
Participate in Mel Chin’s Fundred Dollar Bill project! Wind down and connect with your peers after a full day of sessions. Beer/wine and light hors d'oeuvres will be served. Shuttle will return to Georgetown University Hotel at 7:30 pm.

Thursday, April 20
8:30 – 8:45 am Travel to Tour – Gather in the lobby of the Georgetown University Hotel at 8:20 am to walk together to Halcyon Arts Lab’s Fillmore School (0.7 miles).

8:45 – 9:15 am

Tour of Halcyon Arts Lab’s Fillmore School | 1801 35th Street NW, Washington DC
See the forthcoming residency program in its current state of construction progress. The 23,000 square-foot facility will house artist studios, workshop and community event spaces, and a professional dance studio.

9:15 – 9:30 am Travel – Walk together to Halcyon House (0.7 miles).
9:45 – 10:45 am

Facilities Planning | Whether you are developing artists’ facilities from scratch, adapting old buildings, or utilizing existing ones, space matters. Consider the adaptability of spaces - being flexible in the use of space - for offices, galleries, festivals, etc and how to expand facilities in a scalable way as your residency grows. Reflect on the artist in residence experience, learn how to decide on individual and/or communal living and working spaces, and discover what it takes to create a physically inclusive residency program.

Beth M. Bienvenu, Accessibility Director, National Endowment for the Arts
Lisa Hoffman, Executive Director, Alliance of Artists Communities (moderator)
Stacey L. Mickelson, Vice President, Government Relations, Artspace

11 am - 12 pm

Residency Funding Models | From smaller start-ups to new programs in larger institutions, how do you build a funding base, navigate funding challenges, and position your residency program for long-term sustainability?

Kate Goodall, Chief Executive Officer, Halcyon
Amanda Kik, Co-founder + Co-director, Crosshatch Center for Art & Ecology
Michael Orlove, Director of Artist Communities + Presenting & Multidisciplinary Works, National Endowment for the Arts

12 – 1 pm Lunch

1 – 2 pm

Dolphin Tank! | Friendlier than a shark tank, this session lets you test your mettle against a group of respondents. Try out your elevator speech, pitch your project, and get instant feedback on your ideas. We’ll start with the full group and then break up into smaller groups.

Lisa Hoffman, Executive Director, Alliance of Artists Communities
Amanda + Brad Kik, Co-founders + Co-directors, Crosshatch Center for Art & Ecology
Michael Orlove, Director of Artist Communities + Presenting & Multidisciplinary Works + Sidney Pepper Smith, Artist Communities / Presenting Specialist | Multidisciplinary Arts, National Endowment for the Arts
Shey Rivera, Artistic Director, AS220

2:15 – 3:15 pm Ask an Expert | These 15-minute small-group sessions give you an opportunity to address specific concerns. Attendees will be able to choose 3 topics from the list below.

Funding from the National Endowment for the Arts Michael Orlove & Pepper Smith, National Endowment for the Arts
Community Engagement + Strategic PartnershipsLisa Hoffman, Alliance of Artists Communities
Role of the Curator in Residency ProgramsLorie Mertes, National Museum of Women in the Arts
Residencies in Rural ContextsJohn Labovitz, North Mountain
The Artist-in-Residence ExperienceJeremy Stern, Creative Alliance
3:30 – 5:45 pm Residency and art organizations concurrent site visits (via shuttle, with walking between sites and to closing party)
3:50 – 4:40 pm – Transformer | 1404 P Street, NW, Washington, DC
5 – 5:45 pm – TBA, Washington, DC.

6 - 7:30 pm

Closing Party at Mulebone| 2121 14th St, NW, Washington, DC

Hear from Andy Shallal, Iraqi-American artist, activist, entrepreneur and owner of Busboys and Poets. Then celebrate with food, drink and a group photo! Southern-American snacks will be served. Shuttle will return to Georgetown University Hotel at 7:30 pm.

 

Pre-Institute Nonprofit 101 Agenda

Nonprofit 101 offers a day of workshops and discussions for those developing new organizations who are looking for the basics of starting a nonprofit. Nonprofit 101 will be led by Montressa L. Washington, PhD, Consultant/Founder, Chrysalis Consortium, LLC.

Separate registration is required. More information here.

Tuesday, April 5

8:30 - 9 am Registration - Joan Mitchell Center | 2275 Bayou Road, New Orleans, LA
8:30 - 8:45 am Travel – Meet in Whitney Hotel lobby at 8:20 am for shuttle to Joan Mitchell Center
9 - 9:15 am

Welcome + Intro

9:15 am - 12:30 pm

Non Profit 101 in a Nutshell – Part I (Foundation & Mechanics)

Do I Want to Start a Non Profit?

    1. Why Do I? …
      • Want to start a non profit?
      • Believe this is right for me?
      • Select a name and develop the mission of the organization as a first step
      • EXERCISE: Mission and Vision statement creation
    2. How Do I?...
      • Create a non profit organization
      • Develop Articles of Incorporation and bylaws
      • Incorporate with my state
      • Prepare and submit my federal application and state application (if applicable) for tax exemption
    3. What Do I Do?...once 501(c)(3) status granted
      • Develop the organization’s strategic plan
      • Develop the organization budget
      • Develop the human resources and final infrastructure for the organization
      • Secure funding

12:30 - 1:30 pm

Lunch break

1:30 - 5 pm

Non Profit 101 in a Nutshell  - Part II (Personalization & User Experience)

Personalization and Creating the User Experience

      1. Board Roles and Responsibilities
        • Why and How to select a Board
        • EXERCISE: Create a Board of Directors “placemat”
      2. Resources Needed (funding, personnel, equipment, real estate, etc.)
        • How much will it cost to operate?
        • EXERCISE: Create a Quick List of Resources
      3. Fundraising
        • How will we raise the resources needed?
        • Fund development planning
      4. “The Ask”
        • Putting it all together for “The Ask”
        • Identify your unique value proposition
        • EXERCISE: Create an Elevator Pitch
      5. Operations
        • Tracking key metrics
        • Succession planning
        • Accountability

Wrap Up / Final Questions

5:30 - 7:30 pm  Join us for our opening reception! See description at top.