Office & Onsite Program Administrator

For more than 85 years, the Hambidge Center has been nurturing exceptional creative talents within the arts and sciences at a 600-acre creative sanctuary in the Blue Ridge Mountains. The main campus in Rabun Gap, Georgia, hosts the Creative Residency Program and workshops, as well as public programs including artist talks, nature hikes, gristmill visits and other special events. At the Cross-Pollination Art Lab in Atlanta, Hambidge regularly presents pop-up projects, exhibitions and performances

Contact Email Address
jobs@hambidge.org
Type of Employment
Full time
Type of Role
Administrator
Salary Level or Range
$35,000-45,000
This is a remote position
no
Location

Rabun Gap, GA
United States

How to Apply

Interested individuals should send a cover letter and resume to jobs@hambidge.org. No phone calls please.

URL to Job Post
Application Closing Date
Description and Qualifications

The Office and Onsite Program Administrator is the glue that holds The Hambidge Center together with a heavy focus on administrative tasks to support all aspects of our work. This position reports to the Deputy Director and is responsible for the day-to-day operations of our Rabun Gap Campus. Direct oversight includes resident orientation and accommodations, onsite program activities, database management, office administration, financial work and event support. Ideal candidates will demonstrate the ability to manage a number of tasks simultaneously and have strong computer skills.

NATURE AND SCOPE OF POSITION

The Office and Onsite Program Administrator is a full-time year round position that provides administrative and logistical support for efficient day-to-day operations of Rabun Gap Campus programs and supports Hambidge Center residencies and workshops. The position is responsible for maintaining a presence in the Weave Shed Office, welcoming and orienting guests, processing payments, coordinating visits by internal and external service providers, processing service requests, and connecting campus resources with resident needs. The position oversees emergency preparedness documents and instructs residents of relevant information to minimize incidents and stress. The position serves as liaison between program participants and staff and is responsible for representing the organization and its programs to local, regional and national audiences including workshop presenters, participating artists, volunteers, residents and prospective donors.  Work is performed in both indoor and outdoor settings.  

The position works closely with the Deputy Director, Director of Programs, Facilities & Grounds Manager and Director of Development to support all Hambidge Center programs, which will continue to raise the profile of The Hambidge Center on a local, regional and national level. The Office and Onsite Program Administrator has an overall awareness of all programs, not limited to the Rabun Gap Campus, and is able to discuss these programs as needed with the public and staff. 

This position requires excellent problem solving skills, flexibility, creative thinking and  anticipation of circumstances in order to meet responsibilities, as well as the ability to multi-task with strong organizational, interpersonal and computer skills. High ethical standards of integrity,  understanding, diplomacy, and good judgment are required

PRINCIPLE DUTIES AND RESPONSIBILITIES

RESIDENCY PROGRAM SUPPORT

  • Provide welcoming, caring and inclusive hospitality while residents are at Hambidge
  • Facilitate orientation to campus visitors, including but not limited to residents, workshop participants, program participants and gallery visitors upon arrival and periodically check-in during their stay to facilitate support and address problems as they arise
  • Manage communication with residents, tracking contracts, payments and forms
  • Update databases and provide statistical reports

ADMINISTRATIVE AND FINANCE

  • Process accounts receivable and payable in Quickbooks
  • Participate in budget tracking, pulling documents for annual audit and grant compliance
  • Maintain all online & onsite documents and file systems
  • Manage all office administration: tracking and ordering supplies and working with Facilities and Grounds Manager to schedule repairs

PROGRAMS AND EVENTS

  • Manage workshop student registration, schedule student housing, track payments and scholarships
  • Oversee gallery sales and coordination
  • Facilitate shipping and receiving of sales and artwork
  • Onsite coordination of logistics for program events including but not limited to Anagama Firings, Artist talks, Nature Hikes, Gristmill demonstrations & Gallery activities
  • Provide administrative support for organization wide fundraisers, events and programs 

PREFERRED QUALIFICATIONS
First and foremost, the Office Manager must embrace the Hambidge mission to nurture the creative spirit and respect individuals from all backgrounds. Additionally, candidates must possess the following qualifications:

  • Minimum 4-year college degree, or equivalent expertise and experience
  • Demonstrated proactive leadership, resourcefulness, initiative and delivery of outcomes despite obstacles
  • Highly organized, reliable and efficient
  • Skilled at managing multiple projects simultaneously; demonstrated abilities in prioritizing, collaborating and problem solving.
  • Unflappable self-starter who has ability to effectively manage a wide range of responsibilities and shifting priorities
  • Possess outstanding organizational skills and knowledge of Microsoft Office applications, cloud-based file sharing, and point-of-sale systems (i.e. Square) 
  • Advanced understanding of and strong appetite to learn data and technology systems
  • Adept at developing and refining systems to promote effective and efficient organization, tracking and communication
  • Ability to digest critical feedback and adjust pacing of tasks to meet ever shifting demands of nurturing creative practices and short term guests in a rural, mountain setting
  • Successful candidate will be a self-directed worker with a can-do attitude and will be comfortable working on detail-oriented and physically demanding tasks
  • Ability to work while standing for long hours, lift up to 50 lbs, and possess a full range of physical mobility including walking, stooping, carrying, reaching, and manual dexterity

COMPENSATION AND BENEFITS
$35,000-45,000 Annually with 2 weeks vacation and group health insurance

SPECIAL REQUIREMENTS: Will be subject to background investigation. 

WORK ENVIRONMENT 

The staff of The Hambidge Center for Creative Arts & Sciences is highly creative and collaborative and  seeks a new team member who is passionate and committed to nurturing diversity, inclusion and the creative spirit. Typical work week will fall Monday-Friday, with occasional evenings and weekends for conferences, workshops and special events. Monthly staff meetings and annual training/team building will be scheduled in advance and  generally fall Monday-Friday. 

Review of applications will begin immediately and will continue until  the position is filled.

______

Consistent with our organizational values, Hambidge is an Equal Opportunity Employer with a strong commitment to cultivating a diverse and inclusive environment.

We provide equal opportunities to all employees and applicants for all terms and conditions of employment including recruiting, hiring, placement, compensation, training, transfer, promotion, leave of absence, termination, layoff, and recall. Hambidge prohibits discrimination and harassment of any type. We encourage applicants of all cultures, ethnicities, races, colors, national origins, religions, ages, gender identities or expressions, sexual orientations, disability statuses, genetics, and veteran statuses to consider a career with us. We understand that a team with a variety of work and life experiences leads to greater success.  Selected applicants will be required to submit for a Background Check.