Operations Coordinator

A Studio in the Woods fosters creative responses to the challenges of our time by providing retreat to artists, scholars, and the public in our protected forest on the Mississippi River. We center interdependence, wonder, care and inclusivity in all of our work and believe the essential and transformative powers of art and the natural environment are central to a thriving future for all. 

ORGANIZATIONAL CULTURE: 

A Studio in the Woods thrives on a collaborative shared leadership model. Honesty, esteem, and value for each other drive our collaborative efforts. Values we appreciate in our staff and are looking for in new team members include: 

• Commitment to community care and hospitality
• Flexibility and adaptability
• Consistency
• Clear communication skills
• Self-awareness and accountability
• Interest in engaging with our ongoing racial/gender equity and justice work
• A sense of wonder
• Humor, playfulness, and enthusiasm!

KEY RESPONSIBILITIES: 

This position supports the residency, event, and rental activity at A Studio in the Woods by coordinating the smooth functioning of the built environment. This includes:

• Monitor buildings for needed maintenance and keep regular maintenance schedules for fire extinguishers, AC units, etc. Anticipate facility issues before they escalate.
• Submit larger facilities issues to Tulane Facilities and track projects through the Tulane system
• Coordinate with Studio Land Manager regarding outdoor/indoor interface
• Provide regular reports to staff to communicate facility status.
• Host weekly new resident facility orientations
• Prepare spaces for new resident arrivals, including washing linens and making beds
• Assist with events and public programs including nights and weekends
• Communicate with Tulane housekeeping regarding weekly cleaning 
• Manage relationships with external facilities vendors including Terminix and Orkin
• Troubleshoot IT issues and escalate larger issues to Tulane IT
• Monitor and purchase office and facility supplies
• Respond to resident needs, including after hours as necessary
• Coordinate and calendar studio use
• Contribute to ongoing improvements to organizational culture and systems
• Other tasks as needed

QUALIFICATIONS:

• High school diploma/equivalent and 3 years of directly related work experience.
• Strong interest in the arts and/or environment.
• Excellent verbal and written communication skills, ability to interact professionally with diverse groups of individuals at all levels.
• Strong creative problem-solving skills.
• Working knowledge of Microsoft Office computer packages, such as Word, Excel, PowerPoint, and database management.
• Ability to work weekends and evening hours as necessary.
• Ability to do light maintenance tasks such as light bulb replacement, paint touch-ups, etc.
• Ability to lift up to 25 lbs.
• Demonstrated and ongoing commitment to Diversity, Equity and Inclusion.

PHYSICAL ENVIRONMENT:

We are located in a rustic, wooded environment 30 minutes from downtown New Orleans. Candidates must have personal transportation to and from our location. This position will be fully on-site.

COMPENSATION:

This is a full-time, hourly position through Tulane University at pay grade 23 (starting range $38,000 - $40,365) with benefits including health care coverage, tuition assistance for continuing education, and a retirement package. Learn more about benefits here. 

TO APPLY: 

Submit a cover letter and resume via the Tulane Hiring Portal:https://jobs.tulane.edu/position/IRC28421

Please upload resume and cover letter in the “documents” section of the application.

We will review applications on a rolling basis through December 15, 2023. The interview process will consist of an initial phone/zoom call followed by an in-person interview for top candidates. The position has an intended start date of January 2024.