Arts Program Manager

Arts Program Manager; Pine Meadow Ranch Center for Arts & Agriculture

The Roundhouse Foundation

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Title:   Arts Program Manager; Pine Meadow Ranch Center for Arts & Agriculture

Status: Full-time, exempt

Hours: 40 hrs./week; generally, 8:30am – 5pm Monday through Friday; days and times vary depending on work requirements.  Regular attendance at residency events expected; occasional weekend event work required.

Reports to: Director of Foundation Operations

About the Roundhouse Foundation & Pine Meadow Ranch

The Roundhouse Foundation is a private family foundation based in Sisters, Oregon, with a mission to support creative projects and organizations through art, environmental conservation, social services, community leadership, and education. ​The Foundation’s vision is to create a positive impact through collaboration in communities by encouraging creative problem solving, supporting innovative programming, and stimulating the economy. ​Roundhouse Foundation employees embrace and advance the common values of the organization: community enrichment, cross-generational support, arts and cultural awareness, and catalyzing change.

Pine Meadow Ranch Center for the Arts & Agriculture (PMRCAA), a program of The Roundhouse Foundation, is a 260-acre working ranch serving as a learning lab for conservation, regenerative agricultural practices and creatively supporting economic development in a rural community.  The Ranch also hosts a seasonal artist in residence program.  The vision of the PMRCCA i​s to improve the well-being of people and place through the arts, stewardship, and sustainable agriculture, with the goal of preserving the land, views, and other assets of the historic ranch for years to come.

Position Overview

The PMRCAA Arts Program Manager manages all the arts related programs currently including a selection-committee reviewed residency program, annual lecture series, and multi-event workshop series in Sisters, Oregon. The thematic alignment and culmination of all the arts programming at PMRCAA helps to elevate the importance of creativity as communities throughout the world confront complex challenges.  This project focuses on not only creative place-making; but also highlighting creative place-keeping to support those who have lived in this region since time immemorial.

The Arts Program Manager will work closely with the Founder of the organization and report to the Director of Foundation Operations.  This position is responsible for overall program development and staff supervision to maintain current programs.  They are also charged with the opportunity to deepen connections between both the agricultural and grant programs of the Foundation to demonstrate multiple layers of this cohesive program.  The Arts Program Manager will facilitate internal team meetings and development as well as work with regional partners to understand trends in the arts and cultural environments and help to translate those trends to local audiences.  

The Arts Program Manager will lead and facilitate the Selection Committee process for the residency program at PMRCAA.  In addition, they will ensure all PMRCAA arts programming, including but not limited to residencies, workshops, lectures, communications, and an annual project are well thought out, implemented, and executed to the highest quality.  They will work alongside Foundation staff and trustees to build a cohesive and trusting team; report regularly to senior staff and leadership about programs and plans; they will be forward thinking to ensure timelines and budgets are met and managed.  

The position is based in Sisters, Oregon; remote work is not available.

Essential Functions

• Oversee all arts programming at Pine Meadow Ranch Center for Arts & Agriculture.
  • Serve as team lead for Arts Program. Supervise Residency Coordinator and support the supervision of other arts team staff members (and interns as available) to ensure artist studios are prepared and meet standards; maintain an annual studio purchase plan for additional equipment. When the Residency Coordinator is not available act as staff contact and as liaison for artist’s needs. 
  • Develop an annual plan for the Arts Program at PMRCAA, while thinking strategically for 24-36 months in the future.  Work closely with other staff to ensure the plan is well thought out, designed, and executed within budget and timelines; including developing, implementing and executing workshops and annual lecture series to support Residency programming and engage community members.  Work closely with supporting staff as necessary.
    
     
  • Develop annual themes for residency program; work within theme to develop additional programming including workshops, lectures and other events.
  • Work closely with other teams at Roundhouse Foundation including agriculture and grants to ensure a cohesive program that is thoughtful and well-curated.
  • Support and attend events including, Open Studios, Curated Dinners, Workshops and Lectures on site during the residency season.
  • Work closely with communications staff and consultants to ensure advertising, marketing, social media and other related information is accurate, timely and distributed.  
  • Lead and facilitate Residency Selection Committee process.  Have a clear understanding of the application process and online portal.  Facilitate interviews with candidates and final schedule development for cohorts, alongside the Residency Coordinator. Meet with Residency Selection Committee members and recommend other members regularly.
  • Develop and execute an annual project. In addition, work to ensure an annual record of participating artists/residents is kept and shared.  This could include coordinating an annual showcase of residents’ work alongside the Residency Coordinator.  Supervise the development of the bi-annual anthology.  
  • Serve as the PMRCAA representative with other Residency groups across the region. Ensure memberships in local guilds and art associations are current; and PMRCAA has attendance at meetings as frequently as allowed.  Share information as necessary with staff and trustees.
  • Direct program alumni relations.

• Develop, prepare, and manage the annual budget for the Arts Program; work closely with the Foundation Leadership to monitor the budget throughout the year.
• Work with Director of Foundation Operations and coordinate and make available an annual program plan and schedule.
• Develop a deep understanding of the Sisters and central Oregon art scene to help connect visiting artists with local craftsman.
• Oversee and have a deep understanding of the historic significance of the property; a passion for understanding how a sense of place can develop over time and can impact the figure of a community.
• Work closely with other PMRCAA staff and consultants to ensure a thoughtful marketing, communications, and outreach plan (including advertising, marketing, social media and other sources) regarding the artist residency program and all additional arts programming is well executed and equitable.
• Identify opportunities for historic preservation and collaboration with organizations and Tribal leadership to honor the story of place.
• Occasional other duties on behalf of PMR and The Roundhouse Foundation as assigned.

Minimum qualifications

A successful candidate will demonstrate a minimum of 4-7 years’ experience in each of the functional areas listed below. Additionally, they will embody the following personality traits and personal profile:

• Minimum A.A. or 4-7 years’ experience working with arts or cultural organizations and/or residency programs. 
• Experience working with founders and developing a young program within a growing organization.
• Exceptional interpersonal and relationship-building skills; with a high level of personal ethics, cooperative attitude and ability to provide excellent customer service with a strong desire to support the mission of Roundhouse Foundation, and a commitment to rural and Indigenous communities throughout Oregon.
• Excellent verbal and written communication skills with exceptional attention to detail,
  a creative problem solver and innovative thinker with the ability to face shifting priorities and conditions with grace and skill.
• A self-starter who is proactive and able to manage and balance their time between multiple projects and deadlines with strong project management skills and the ability to manage complex projects resulting in measurable successes and program growth.
• Ability to write well, and translate complex information into concise, descriptive and comprehensible documents.
• Exceptional organization skills and accurate attention to detail, including the ability to prioritize work effectively and manage multiple, time-sensitive demands. 
• High-level proficiency in Microsoft Office programs, Google Suite and data analysis. 
• Ability to interact respectfully with people of diverse backgrounds, perspectives, and cultures. 
• A personal style characterized by humility, flexibility, self-awareness, accessibility, curiosity, humor, a sense of urgency, and the ability to work with grace under pressure.  Personal qualities of honesty, transparency, integrity, and credibility.

Desired qualifications

• Relationships with communities and/or non-profits in rural Oregon.
• Understanding of Indigenous cultures and Inter-Tribal relationships across the Pacific Northwest
• Lived rural experience.
• Overseeing projects of historic preservation, conservation, and/or arts development.
• Multi-lingual: Spanish is preferred. 

Compensation
This is a full-time, exempt, employee position.  Position compensation is $70,000-$105,000/annually.  Roundhouse Foundation provides group health insurance coverage (medical, dental, vision) including medical transport insurance for eligible employees working an average of at least 30 hours per week, subject to the terms of the health insurance plan and a 401K for eligible employees.  This position does not allow for remote work.

• Primarily inside, seated or standing at a computer. 
• Ability to lift 20+ pounds.
• Limited physical activity on a daily basis; plus, varied activity during special events.

Background check & Drug Testing

We are a community-centered organization, and all our staff conduct significant outreach to schools, social service centers, and other partner organizations. In addition, our facility (which houses both Roundhouse Foundation main offices and Pine Meadow Ranch Center for Arts & Agriculture) is a drug-free workplace. PMRCAA is a working ranch with safety-sensitive positions that would be dangerous if performed under the influence of drugs or alcohol. Roundhouse Foundation requires all new staff members to satisfactorily pass a background check, driving record check and pre-employment drug screen for the safety of employees, community partners and visitors.  Therefore, employment is contingent upon successful completion of a pre-employment drug screen, background and driving record check.  All employees may be subject to reasonable suspicion drug and alcohol testing.

Mandatory COVID Vaccine Policy

To provide and maintain a safe workplace, effective October 2021 Roundhouse Foundation will require all new hires to provide proof of vaccination to the RHF HR Office.  This policy is to safeguard the health of our employees and their families, our clients and visitors, and the community at large from COVID-19.  Except as provided by state law, all employees are required to receive COVID-19 vaccinations as a condition of employment unless a reasonable accommodation is approved.  A full copy of the policy can be provided upon request.

Nondiscrimination Statement

Our policies and practices provide equal opportunity to all qualified individuals in leadership, staffing and service, regardless of race, ethnicity, national origin, citizenship status, gender, gender identity, sexual orientation, disability, age, religion, and any status protected by law.