Grants Manager

Grants Manager - Position Overview 

The successful candidate should be passionate about having a role in a fast-paced, energized, and rapidly growing arts organization that is looking to make a significant and sustainable impact in both our community and the national artistic landscape. In recent years, the Hermitage has grown its revenue, staff, and programming all by 4x; introduced dozens of new partnerships throughout Sarasota County and across the United States; and expanded its national and international commission initiatives.

The job requires exceptional writing skills and a high standard of excellence in project and database management, with a deep understanding of the Hermitage’s mission, vision, and needs. The successful candidate should be well equipped to pursue grant opportunities that align with the organization’s ambitious goals and provide financial support for short-term and long-term goals. Reporting to the Development Director, the Grants Manager will be methodical, strategic, and resourceful in managing grants relations, identifying new sources of funding, and developing a sustainable and effective grants database and program. This is a full-time, on-site position in Sarasota County, Florida, working closely among a team of passionate, driven, and high-performing professionals. The Hermitage offers a competitive salary and a full benefits program including medical, dental, vision and an IRA match. 

JOB DESCRIPTION: 

The Grants Manager will be fully accountable for a portfolio of existing grants and developing a larger portfolio of grants that support the expansive growth of the organization. Duties include managing the entire grants database and calendar; writing and submitting all government, foundation, and other eligible grants; identifying new sources of grant funding locally, nationally, and internationally; optimizing the grants administration process; preparing and delivering concise progress reports; ensuring and reporting on compliance with grant regulations and expectations; fostering relationships with funding organizations and foundations; and preparing any applicable budgets and financial reports to accompany the grant applications and reports. As a full-time member of the development team, the Grants Manager may be called upon to assist with other aspects of event coordination, special programs, or similar.

PRIMARY RESPONSIBILITIES:

• Efficiently maintain and grow the grants database, ensuring the accuracy of data, the ability to report, and the opportunity to track compliance to new and existing grants.
• Oversees and manages the full cycle of all grants, including identifying external funding opportunities, writing the proposals, tracking the results, and ensuring timely and detailed reporting.
• Navigate through recent and archived grants that have previously been submitted and approved, and cull through other promotion and copy materials, as well as special program descriptions, and write an effective grant that is careful, thoughtful, and professional.
• Continually research and explore new grant opportunities through foundations and organizations supporting the arts, as well as other historical, ecological, educational, and community programs, and determine which opportunities are aligned with our mission.
• Research and fully understand the mission, vision, and objectives of the Hermitage to the degree they can represent the Hermitage and its constituents in a compelling manner. 
• Write and communicate an effective and efficient narrative that can be implemented and adapted for a myriad of grant applications.
• Develop financial tracking and reporting and prepare progress reports as requested.
• Prepare/coordinate all accompanying materials required for grant submissions and reports, including project budgets, supporting documentation such as audio/visual materials, program impact documents, testimonials and quotes, letters of support, and more.
• Track and monitor the results of all applications. For those applications that are declined, research what we could have done better or differently, and be prepared to re-apply for grants. 
• Maintain positive relationships with fund providers, foundations, agencies, and other stakeholders.
• Attend and participate in Hermitage programs, special events, and other “all hands on deck” activities.
• Participate as needed in special projects at the direction of the Artistic Director/CEO and Development Director.
• Other duties, as assigned. 

QUALIFICATIONS:

• A passion for the Hermitage’s mission and the organization’s commitment to supporting artist, the creative process, and community engagement.
• Demonstrated excellence in oral and written communication skills; exceptional writing, editing, and proofreading skills are essential.
• 3-5 years of experience prospecting grant opportunities locally, regionally, and nationally, while writing, submitting, securing,  and monitoring grant applications and reports.
• The ability to represent the interests of the Hermitage and the voice of its Artistic Director/CEO accurately to artists, partners and collaborators, and other constituents.
• Ability to handle sensitive information with diplomacy and discretion.
• The ability to take accurate notes, summarize and retain information, and seamlessly translate into future communications.
• Facility in managing multiple priorities and time-sensitive deadlines. 
• Organizational and project-planning skills are paramount, as is the management and coordination of multiple institutional partnerships.
• A sense of hustle, ambition, initiative, and resourcefulness.
• Flexible to work evenings and weekends, as needed, in support of artist programs and donor events on campus and throughout our region.
• Proficiency with management software, including databases.
• Proficiency with all Microsoft Office, Google G-Suite applications, Zoom and other relevant applications.
• Bachelor’s Degree and/or equivalent.
• Familiarity with Salesforce and/or Candid a plus.
• Familiarity with government grant portals a plus.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.