Grantmaking Coordinator
ABOUT ACA: The Artist Communities Alliance (ACA) is an international nonprofit association, providing services to more than 300 organizational and individual members working in the field of artist residencies. Based in Providence, RI and operating fully remotely, the ACA conducts research about artist residencies, hosts field-wide discussions and professional development convenings, manages several grantmaking programs, offers consulting services, develops informational tools, and advocates on behalf of artist residencies and artists. Founded in 1991, the ACA maintains a staff of 10-12 employees and a national Board of Trustees. ACA is a fully remote work-from-home organization maintaining Eastern Time zone business hours. The Alliance is dedicated to building a culturally diverse and pluralistic staff and board. People of color and individuals with disabilities are strongly encouraged to apply.
ABOUT ACA STAFF CULTURE:
As an organization dedicated to equitable practice — including racial, gender, and economic justice — we try to live the values we seek to cultivate within the broader artist communities by applying principles of fairness, respect and justice in our relationships with artists, our members, grantees and collaborators, as well as in our internal management processes and structures. We strive to create conditions in which every person is supported to bring their whole, best self to do great work, to learn and to grow. We are building a habit of open and skillful interactions about race and racism, gender and sexism.
EQUAL OPPORTUNITY EMPLOYER
ACA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
LOCATION & OFFICE: Fully remote office. The majority of administrative work and meetings are conducted virtually and majority of staff work from a home office except when required to be on-site for programs and meetings.
Providence, RI
United States
Please apply via this link by Friday, June 9, 2023.
POSITION TITLE: Grantmaking Coordinator
EMPLOYMENT STATUS: Full-time, W-2 status, permanent, exempt, 40 Hours per week +/-
DESIRED START DATE: July 15, 2023
REPORTS TO: MANAGING DIRECTOR OF EXTERNAL AFFAIRS
BENEFITS: Paid holidays, accrued vacation + sick time, 401k after one year with 3% employer contribution, intermittent travel for staff and board retreats, convenings or programs, employer contribution towards insurance, quarterly work from home stipend, at minimum participation in 3 community rest weeks.
ABOUT THIS POSITION: The primary function of this role is to support and administer ACA’s growing grantmaking programs. The Grantmaking Coordinator coordinates and provides support to the following consortia and grantmaking programs: McKnight Artist Residencies Consortium, Robert and Margaret MacColl Johnson Fellowship Fund, Pew Fellowships in the Arts, and 3Arts Residency Fellowships. This role will serve as the primary administrator overseeing the implementation of pilot projects such as the Howard Gilman + Mertz Gilmore Consortium Program.
DUTIES + RESPONSIBILITIES:
- Working in collaboration with the Managing Director of External Affairs and Grantmaking Manager, facilitate logistics and foster relationships to support ACA grantmaking programs and contracts as needed, including the residency fellowship consortia awarding residencies to select artists to participate at select ACA member programs, and cohort learning opportunities for Consortium members.
- Support program administration to create, monitor, and update program timelines, develop and maintain program documentation and manage the archive of past program cycles.
- Coordinate and schedule meetings with program partners, funders, and artists.
- Support and facilitate open office hours for artists to share information and guidance related to ACA grantmaking programs.
- Prepare correspondence, communications, meeting minutes, presentations, dashboards and agendas. Take and edit accurate meeting minutes; note what needs follow up and facilitate.
- Monitor program expenditures + coordinate with Operations team to ensure timely funds dispersal and accurate reporting of regranting and program expenditures.
- Organize and follow up on programs status updates internally and externally, and flag items of importance or concern.
- Collect program feedback and evaluate program status, discuss changes as needed.
- Support the development of trusted relationships with a variety of internal and external stakeholders
- Assist in the implementation of research projects and reports as needed to inform grantmaking and organizational efforts
- Gather data and information to inform all organizational operations.
- Distill, organize, and present key learnings from research to aid in informing organizational decisions and development of evaluation of grantmaking programs.
PREFERRED QUALIFICATIONS
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, external partners, and artists
- Strong written and verbal communication skills
- Demonstrated proactive approaches to problem-solving
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Demonstrated ability to achieve high performance goals and meet deadlines
EDUCATION + EXPERIENCE REQUIREMENTS
- H.S. Diploma or G.E.D.
- Strong work tenure: 2-4 years of experience of non-profit administrative experience
- Philanthropic or grantmaking experience preferred
- Experience working with an arts service organization preferred, but not required.
- Experience and interest in program/project management, grant management, partnership development, and research initiatives
- Proficient in Microsoft Office, Zoom, Airtable, and Google Suite
